As a growing digital transformation company, Prosares needed to scale its recruitment operations to meet rising talent demands across technology practices. Traditional hiring processes were manual, time-consuming, and resource-intensive, limiting the speed at which teams could onboard the right talent.

To solve this challenge, Prosares developed an agentic recruitment automation solution for its own internal needs, ensuring faster, more consistent, and scalable hiring outcomes.

The legacy “As-Is” recruitment process involved multiple manual steps:

1. Requisition Creation
   • Practice heads raised new resource requests with job specifications.
2. Candidate Sourcing
   • Recruitment team searched internal candidate databases.
   • Posted openings on platforms and received resumes via email.
   • Searched subscribed job portals for additional profiles.
3. Resume Screening
   • Recruiters manually matched candidate profiles against job specifications.
   • Shortlisted resumes were moved forward for assessments.
4. First-Level Assessment
   • Recruiters contacted candidates for basic screening: location, notice period, salary expectations.
5. Written Test (for junior/mid-level candidates)
   • Test coordination was manual.
   • Integrity of responses was difficult to ensure remotely.
6. Practice Team Evaluation
   • Candidates clearing initial tests were lined up for technical interviews.

Challenges

• Slow turnaround → Delays in filling critical positions.
• High manual effort→ Recruiters spent excessive time sourcing and screening.
• Inconsistent assessments → Subjectivity in early evaluations.
• Limited scalability → Process could not keep pace with business growth.

Solution: Agentic Recruitment Automation by Prosares

To streamline hiring, Prosares built a custom agentic automation solution that digitized and accelerated the recruitment lifecycle.

1. Automated Requisition Logging
   • The system captures requisitions and job specifications raised by practice heads.
2. Automated Candidate Sourcing
   • Agent scans:
     • Internal candidate database.
     • Subscribed job portals via RPA bots.
     • Resumes received through job postings.
3. Smart Resume Screening
   • Profiles automatically matched against job specifications.
   • Recruiter reviews only the AI-shortlisted candidates.
4. Automated Candidate Engagement
   • Shortlisted candidates receive emails with three suggested time slots for written tests.
   • Agent manages scheduling and reminders.
5. Conversational Written Test
   • Conducted in both spoken and written conversational mode.
   • Built-in voice consistency check and timer controls ensure test integrity.
   • Responses automatically evaluated and scored.
6. Automated Shortlisting
   • Candidates scoring above threshold are lined up for practice team evaluation.

The next planned phase of this solution will extend agent assistance up to employee selection and offer acceptance, automating:

• Final interview coordination.
• Salary and offer management.
• Acceptance tracking and onboarding readiness.

• Faster Hiring Cycles → Significant reduction in time to screen and assess candidates.
• Reduced Recruiter Workload → Recruiters focus on high-value interactions instead of manual tasks.
• Consistent & Objective Assessments → Automated tests ensured fairness and reduced subjectivity.
• Scalability → Recruitment capacity increased without proportional increase in recruiter headcount.
• Candidate Experience → Conversational, tech-enabled assessments created a modern candidate journey.

Prosares is a digital transformation company specializing in agentic automation solutions tailored to complex business processes. By combining AI-driven workflows, RPA, and intelligent document processing, Prosares enables enterprises to scale operations, reduce manual effort, and improve compliance across domains such as finance, procurement, sales, HR, and recruitment.

This case study reflects how Prosares applied its own expertise internally, building a custom recruitment automation platform that transformed its hiring process and created a blueprint for future-ready HR operations.

This case study shows how Prosares’ expertise in agentic automation can be applied not only to customer-facing processes but also to internal functions like recruitment and HR. Other organizations can benefit by:

• Automating repetitive HR tasks → sourcing, screening, scheduling, and testing.
• Improving assessment quality → objective, scalable evaluations with built-in integrity checks.
• Accelerating talent acquisition → reducing time-to-hire and improving competitiveness.
• Enhancing candidate experience → conversational, technology-driven recruitment journeys.

With Prosares as a trusted automation partner, enterprises can confidently modernize their HR and recruitment functions, enabling them to attract and retain the right talent at scale.