Our client, a leading manufacturer of cement in India, employs nearly 25,000 people across multiple plants, offices, and business units. To support communication and collaboration at this scale, the company relied on an intranet portal.

However, over time the intranet had outlived its utility. The engagement was declining. With excessive dependence on technical team, the time to publish content was long, impacting communication objectives. Overall, the portal was falling short of the performance standards expected in a modern intranet. The customer needed a reimagined intranet that could truly bring the buzz back to the portal.

The legacy intranet created several hurdles:

1. Outdated User Experience
   • Design and navigation were unintuitive, making adoption difficult.
   • Poor engagement led to declining usage across the workforce.
2. Fragmented Knowledge & Content
   • Information was hard to locate.
   • No effective structure for document or knowledge management.
3. Technology Limitations
   • The older implementation was not optimized for modern usability, scalability, or performance.
4. Employee Disconnect
   • The intranet did not reflect the company’s brand, culture, or the needs of a large, diverse workforce.

Challenges

• Falling adoption rates → Falling adoption rates → Employees saw little value in using the portal.
• Collaboration gaps → Information-sharing and communication suffered.
• Fragmented systems → Lack of integration made content management inefficient.

Solution: ProDigi Suite Implementation by Prosares

The client engaged Prosares to reimagine and rebuild the intranet using ProDigi — a SharePoint-based suite designed for large enterprises.

1. Employee-Centric Redesign
   • Focused on usability, branding, and intuitive design to reignite employee interest.
   • Engaging layouts and simplified navigation improved day-to-day usage.
2. ProDigi Suite Deployment
   • Implemented four integrated modules:
     • Intranet → A central hub for communication and engagement.
     • Digital Workplace → Tools for collaboration and productivity.
     • Document Management → Structured, secure, and searchable repository.
     • Knowledge Management → Centralized knowledge base for organizational learning.
3. Microsoft SharePoint Best Practices
   • Leveraged SharePoint’s strengths for security, scalability, and performance.
   • Designed for long-term maintainability and continuous evolution.
4. Content Migration
   • Conducted a comprehensive migration from the legacy intranet.
   • Ensured smooth transition with minimal disruption to employees.

• Reignited Employee Adoption → Employees actively engaged with the redesigned portal.
• Improved Collaboration → Digital workplace tools fostered communication across 25,000 employees.
• Structured Knowledge Sharing → Document and knowledge management modules centralized information access.
• Stronger Brand Alignment → Portal design reflected the company’s culture and scale.
• Seamless Transition → Smooth content migration ensured continuity.
• Future-Ready Platform → Scalable, secure, and adaptable to evolving business needs.

ProDigi, developed by Prosares, is a SharePoint-based suite of four modules — Intranet, Digital Workplace, Document Management, and Knowledge Management. Designed for enterprises with large and distributed workforces, ProDigi delivers:

• Engaging employee intranets
• Collaboration-driven digital workplaces
• Structured, secure document repositories
• Centralized knowledge platforms

In this case, ProDigi empowered a leading cement manufacturer with 25,000 employees to transform its intranet into a high-performance, engaging digital workplace.

This case study illustrates how Prosares’ ProDigi suite can help organizations revitalize outdated intranets and deliver future-ready employee engagement platforms. Enterprises can benefit by:

• Transforming employee experience through modern, intuitive intranets.
• Driving adoption at scale across tens of thousands of employees.
• Leveraging SharePoint best practices for security, scalability, and performance.
• Enabling knowledge-driven cultures with integrated content and knowledge management.

With Prosares as your intranet transformation partner and ProDigi as the solution suite, enterprises can unlock the full potential of their digital workplace, collaboration, and knowledge management strategies.